The City of Mandan, North Dakota is currently accepting applications for the position of:

Administrative Assistant (Communications/Marketing) - Grade 12

MUST APPLY ON THE COMANY WEBSITE. https://city-of-mandan-nd.hireonthego.com/

We are looking for candidates with a creative mind and have great attention to detail. We will give preference to candidates with experience or education background in Communications/Marketing/Graphic Design, but are not limited to this.

Position Details:

Rate of Pay starting at $21.66/hour (Depending on Experience)

Status: Non-Exempt | Full-time

Department: Administration/Business Development & Communications

Closing Date: Friday, April 4th (by 4:00 p.m. CT)

*Applications without a resume will be disqualified.

*This position is eligible for 100% employer-paid single health insurance coverage!

JOB SUMMARY

This position is responsible for providing customer service and clerical support for administrative and business development and communications department operations.

MAJOR DUTIES

-Answers telephone and greets customers; provides information and assistance to the public; assists in resolving customer complaints and concerns; refers to appropriate personnel; takes messages and receives customer requests and prepares service or work orders.

-Prepares agenda packets for City Commission, Community Beautification Committee, Visitors Committee, Growth Fund, and Renaissance Zone meetings; aids departments with agenda documentation creation; prepares minutes; prepares legal notices; posts agendas and minutes on city website; assists with all City boards/committees as needed.

-Organizes ordinances and resolutions; assigns ordinance numbers; forwards ordinances to Municode; orders, removes, and replaces annual supplement updates for City Attorney, Administration, and court code books.

-Processes annual business license and permit renewal applications.

-Assists with record purges and disposals; determines records to be included in record retention schedules; reviews schedules and submits records series updates/corrections to the State ---- --Records Management Program; establishes and maintains a variety of files and records; scans documents.

-Maintains office supply inventory; reorders as needed.

-Drafts, composes and types memoranda, letters and other correspondence.

-Updates the city website and assists with general communication duties.

-Assists with elections.

-Provides public information & program assistance related to overall city services.

-Sorts and distributes mail.

-Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

-Knowledge of modern office principles and practices.

-Knowledge of customer service principles and practices.

-Knowledge of city and department policies and procedures.

-Knowledge of computers and job-related software programs, including the Microsoft Office Suite.

-Skill in performing basic mathematical calculations.

-Skill in prioritizing and organizing work.

-Skill in the provision of customer services.

-Skill in the maintenance of files and records.

-Skill in the operation of standard office equipment.

-Skill in interpersonal relations and in dealing with the public.

-Skill in oral and written communication.

MINIMUM QUALIFICATIONS

-Ability to read, write and perform customer and clerical service, and mathematical calculations at a level commonly associated with completion of high school or equivalent.

-Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

-Possession of or ability to readily obtain a valid drivers license issued by the State of North Dakota for the type of vehicle or equipment operated.